Migration report, 31 October 2026

ICE to Gallagher

ICE's monday account is now inside Gallagher.

Every ICE board, folder and dashboard has been copied into the Gallagher monday account, and a full read-only check has compared both accounts item by item. This report covers what moved, what the check found, and what is left before the team switches over.

Open [ICE] Client Projects Open [ICE] ICE Internal
  • 2 new workspaces: [ICE] Client Projects and [ICE] ICE Internal
  • 94 boards checked against the original
  • ICE account left untouched

Verification

Everything arrived. The only gaps are ones we chose.

After the copy, a script compared ICE and Gallagher board by board: groups, columns, every item and subitem, and every value in every column. It only reads, so nothing was changed by the check.

92 of 94boards are identical to ICE. The other 2 have only the differences explained below.
3,536items and 159 subitems, matched one for one with ICE.
10differences in total, all known and explained. None are missing data.

What moved

The account, rebuilt the way the team knows it.

Structure

All 94 boards, 159 subitems, 16 dashboards and the 7pace doc, in the same 33 folders with the same folder colours as in ICE.

Connections and formulas

Budgets and project plans still link to the Roles board, and rates, mirrors and budget formulas calculate as before.

People

The ICE team invited with their ajg.com.au emails, and about 1,580 task assignments restored across every board.

Updates and replies

577 updates signed with their original author and time, and 45 recreated on the private boards. Original dates kept.

Access

Private and shareable boards have the same members as in ICE, owners replicated on 97 boards, and the Mater and Staffbase guests invited.

Time tracking history

The full 7pace history exported: 4,611 entries and 8,116 hours from April 2025 to October 2026, by person, item and date.

Differences found

The 10 differences, and why they are there.

Mater x Staffbase x ICE Project Plan: 9 items with fewer people assigned

Kevin McDougall and Yvette Le Grew were assigned to these items in ICE but are not members of this shareable board, and monday only allows assigning board members. Everyone else on those items was assigned, and each item has a note explaining the gap. Open the board in Gallagher

  • Kevin: Desktop review, Build initial draft of Architecture, Build initial draft of KPIs & Ownership Model, Platform Architecture & Content Readiness workshop, Ownership & KPIs workshop, Provide Content Readiness Framework, Finalise Platform Architecture build, Finalise KPIs & Measurement Framework
  • Yvette: Desktop review, Outputs from Audience Segmentation & Impact Assessment workshop

Ramsay CRS Project Plan: 1 formula shows 0 instead of blank

"Total hours planned" on Change Strategy including Change Roadmap, Launch Plan & Training Needs Assessment has no inputs in either account. ICE displays it as blank and Gallagher as 0. The underlying data is the same.

Worth knowing

What a monday migration cannot carry over.

  • Who wrote each update. monday shows the person who ran the migration as the author, so every update starts with a line naming the original author and time, for example "Posted by Becky Charlton on 9 Oct 2025, 1:36 pm (Sydney time)".
  • Activity log, likes and seen history. These stay in ICE and cannot be moved between accounts.
  • Files attached to updates on 5 boards. On St Vincent's, Mater x Staffbase, BC Planning, Project Profitability and Freelancer Pool, updates were recreated and files attached directly to an update may not have come across.
  • 7pace automations. Gallagher will use Tracket instead of 7pace, so time tracking on the 33 project boards will be set up again with Tracket.
  • Changes made in ICE after the copy. The copy reflects ICE on 31 October 2026. A final check for changes will run just before the switch-over.

Next steps

Who does what before the switch-over.

Becky

ICE Operations

  • Ask the team to accept their monday invitation, sent to their ajg.com.au email.
  • Confirm whether Kevin and Yvette should join the Mater x Staffbase board.
  • Agree the switch-over date with Yuvi.

Yuvi

Gallagher

  • Confirm the Mater and Staffbase guests can stay on that board.
  • Agree the switch-over date with Becky.
  • Decide with Tobi when the ICE subscription closes.

Tobi

Axela

  • Decide with Yuvi when the ICE subscription closes or is downgraded.

Alejandro

Axela, migration lead

  • Set up Tracket and bring in the 7pace history.
  • Rebuild the 2 AI automations on Freelancer Pool.
  • Check every dashboard, including Capacity Tracker.
  • Remove the old 7pace components and run the final change check.

Appendix

Board by board.

Item and subitem counts are identical in ICE and Gallagher for every board.

All 94 boards
BoardFolderItemsSubitemsResult
BC PlanningWorkspace root7120Identical
Client Satisfaction SurveyWorkspace root00Identical
Events PlanningWorkspace root160Identical
Freelancer PoolWorkspace root140Identical
Internal Time & Tasks: July to SeptemberWorkspace root634Identical
Internal Time & Tasks: October to DecemberWorkspace root574Identical
Ongoing Governance ProjectsWorkspace root140Identical
PROJECT PLAN - TEMPLATEWorkspace root140Identical
Project OverviewWorkspace root740Identical
Project ProfitabilityWorkspace root630Identical
Small Projects & New Business TasksWorkspace root541Identical
Strategic Actions & ProjectsWorkspace root421Identical
Beyond Blue Intranet Project PlanBeyond Blue250Identical
Built Digital Discovery Project PlanBuilt250Identical
Coles CD Project PlanColes523Identical
Crown Resorts CRS BudgetCrown Resorts270Identical
Crown Resorts Change, Platform & CommsCrown Resorts7643Identical
Downer CD BudgetDowner260Identical
Downer CD Project PlanDowner310Identical
Abano Healthcare BudgetDrafts260Identical
Australia Post CD BudgetDrafts230Identical
Brambles CD BudgetDrafts260Identical
Built CD BudgetDrafts260Identical
Calvary AS BudgetDrafts290Identical
Crown Refresh BudgetDrafts220Identical
Enervest AI Discovery & Adoption BudgetDrafts230Identical
Fantastic Furniture CRS BudgetDrafts240Identical
HCF CD BudgetDrafts250Identical
HCF CD Project PlanDrafts240Identical
Inghams CD Budget DraftDrafts260Identical
Kmart Digital Discovery BudgetDrafts290Identical
Kmart Digital Discovery Budget ReducedDrafts290Identical
Officeworks Team Tech Capability Project PlanDrafts280Identical
QLD Health BudgetDrafts220Identical
Savers Change Readiness BudgetDrafts220Identical
Sportsbet AS BudgetDrafts290Identical
St Vincent de Paul CD BudgetDrafts260Identical
Sunwater CD BudgetDrafts270Identical
TSA Group Budget v1Drafts210Identical
TSA Group Budget v2Drafts220Identical
TWE Channel Assessment BudgetDrafts120Identical
The Warehouse CD BudgetDrafts270Identical
Toll CD BudgetDrafts260Identical
PeopleHR Space70Identical
RolesHR Space140Identical
Harris Farm Communications StrategyHarris Farm230Identical
Hewitt Digital Capability & Adoption Project PlanHewitt240Identical
Iress CRS BudgetIress260Identical
Iress CRS Project PlanIress250Identical
Kmart CD Project PlanKmart340Identical
Kmart Content Strategy BudgetKmart310Identical
Kmart Content Strategy Project PlanKmart230Identical
Kmart Workvivo Reinvigoration CampaignKmart340Identical
Mater AS Project PlanMater630Identical
Mater Health Adoption Strategy BudgetMater280Identical
Mater x Staffbase x ICE Project PlanMater71469 explained
Nando's CD Project PlanNando's162Identical
Officeworks Comms Strategy & Delivery Project PlanOfficeworks330Identical
Officeworks Team Tech Capability Project PlanOfficeworks330Identical
Opella TPM AS Project PlanOpella320Identical
Qube AS Budget DraftQube170Identical
Qube AS Project PlanQube160Identical
Ramsay CRS Project PlanRamsay6101 explained
Rio Tinto CD BudgetRio Tinto230Identical
Rio Tinto CD Project PlanRio Tinto352Identical
Rio Tinto Comms Support Project PlanRio Tinto350Identical
St Vincent's CRS Project PlanSt Vincent's400Identical
Suez CD & CRS BudgetSuez480Identical
Suez CD & CRS Project PlanSuez503Identical
Suntory Wiri Modernisation Project PlanSuntory140Identical
Sydney Water BudgetSydney Water220Identical
Sydney Water Comms Discovery Project PlanSydney Water250Identical
Sydney Water Comms Strategy & WTW Project PlanSydney Water210Identical
TEEG CD Project PlanTEEG342Identical
TWE CRS BudgetTWE260Identical
TWE Change & Comms ImplementationTWE8645Identical
AS Budget TemplateTemplates260Identical
AS Project Plan TemplateTemplates390Identical
AS Reduced Budget TemplateTemplates290Identical
AS Reduced Project Plan TemplateTemplates330Identical
CD Budget TemplateTemplates220Identical
CD Budget Template v2Templates260Identical
CD Project Plan TemplateTemplates240Identical
CD Project Plan Template LightTemplates173Identical
Intranet Budget TemplateTemplates280Identical
Intranet Budget Template AcceleratedTemplates280Identical
Intranet Budget Template FoundationTemplates280Identical
Toll Group Digital Discovery Project PlanToll Group240Identical
Toyota CD Project PlanToyota250Identical
UWC CD Project PlanUWC210Identical
Visy CD Project PlanVisy320Identical
Wesfarmers Strategy DeliverablesWesfarmers110Identical
Workvivo Digital DiscoveriesWorkvivo430Identical
Workvivo Marketing ProgramWorkvivo310Identical